Administrative Analyst

Job Description

Administrative Analyst (008)

(Unclassified)

Education and Experience

Education and experience equivalent to graduation from an accredited college or university with a bachelor’s degree in Public Administration, Business Administration or closely related field; and one year of responsible professional journey-level experience in public administration which may include systems and procedures, budget, fiscal program and project coordination, or human resources programs. A Masters degree in Public or Business Administration or closely related field is desirable.

License

Possession of an appropriate, valid California driver’s license is required.

Distinguishing Characteristics

This is a professional staff position in the Unclassified Service responsible for assembling, analyzing and interpreting data and preparing correspondence and reports with recommendations to management on varied, difficult and complex issues with a certain level of expertise in the assigned area. Incumbents in this position will have considerable independence in making judgements related to their assignments and must handle situations with great sensitivity, tact and diplomacy. May supervise or act as lead worker to staff involved in management activities. As a member of the City’s Unclassified Service, this is an “at-will” position. The incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City’s Code of Ethics and Values.

Typical Duties

Specific job duties of this position may vary widely depending on the departmental location of the position. Any one position may not include all of the tasks listed below, nor do the examples cover all tasks, which may be performed.

With general direction: performs management and operations reviews of organizations, both public, private and non-profit, departments, programs, functions, and systems; reviews and analyzes policies and procedures to determine efficiency and effectiveness, both financially and operationally; collaboratively works with representatives of other departments or organizations in conducting studies and be able to apply comparative and best practices data to benchmark activities; ability to conduct statistical analyses and apply information technology applications, spreadsheets and databases, to analyze and evaluate data; propose reasonable conclusions, effective solutions and potential options; recommend modifications to existing policy, procedures and/or processes; write complete, concise reports designed to effect improvements and/or implement solutions; ability to present report contents and provide constructive feedback to departments, organizations, functions impacted by the report.

Investigates, researches and responds to assigned complaints, issues or concerns raised by the public or employees, and proposes responses and/or resolutions for review and acceptance by City Manager or senior management.

Performs monitoring, review and analysis of procedures, plans, processes, guidelines, and instructions to ensure compliance with departmental policies.

Establishes, coordinates and monitors the administration of and follow-up on training opportunities, both in-house and external, contractor agreements and equipment and real property leases.

Serves as staff liaison, as assigned, to City Commissions and/or committees; maintains, as directed, relations with governmental jurisdictions, organizations, associations and other external groups, making personal appearances as necessary.

Coordinates the review and analysis of State and Federal legislation; assists in the preparation, submittal and administration of the annual department budget.

Organizes, coordinates and supervises, as assigned, special City wide events and the City wide volunteer program; supervises or acts as lead employee to staff involved in any of the assignments.

Performs other work as assigned.

Knowledge, Skills, and Abilities

Knowledge specific to the area of assignment; considerable knowledge of the major principles, practices, methods and techniques of administration relating to at least one of the following: general management, budgeting, human resources, or financial; knowledge of principles and techniques of narrative report writing; analysis of statistical data.

Ability to organize, analyze and evaluate tangible and intangible data soundly and impersonally; conduct independent, original research based on sound analysis and leading to appropriate recommendations to resolve specific issues, complaints or problems involving individuals or organizational units; present statistical and narrative reports or correspondence including recommendations clearly, concisely, logically, accurately and convincingly in oral and written form; speak effectively before groups; establish and maintain tactful and effective relationships with City employees including elected and senior officials and managers, general public, other governmental representatives; understand, interpret, and apply rules, standards, or procedures and persuade others to accept or adopt recommendations; formulate reasonable and effective conclusions; conduct thorough investigations, determine methodologies and obtain basic data necessary to evaluate solutions to complex problems and issues with multiple variables; train, supervise, or evaluate assigned staff and their work.

Supervision Received

Works under the supervision of the City Manager, Assistant City Manager, Deputy City Manager, department head or assigned manager.

Supervision Exercised

May supervise staff or act as lead supervisor to those assigned to a task, program or project.

Other Requirements

Must be able to perform all of the essential functions of the job assignment. Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually, and upon leaving office, in accordance with City Manager Directive 100.

Approved, March 2002