• Graduation from high school or possession of a GED
• Three (3) years of experience in storekeeping, warehousing or inventory control, at least one (1) year of which shall have been in a supervisory or lead capacity
• Two (2) years of experience in purchasing of materials, supplies, and equipment, preferably in the public utility field

Desirable Qualifications

• Graduation from an accredited college or university with an Associate’s or Bachelor’s Degree in business, public administration, or related field is highly desirable
• Professional Purchasing or APICS certification as CPM/CPPO/CPPB/CPIM and/or related coursework is desirable

Possible Substitutions

• Additional experience may be substituted for education on the basis of one year full-time paid responsible purchasing experience for each year (30 semester units) of the college level education

Possession of a valid California Class C driver’s license is required at time of application and for the duration of employment.

Each position in this classification may not include all the duties listed below, nor do the examples cover all the duties that may be performed.

• Supervises and directs the receipt, inspection, storage, and issuance of all materials, supplies, and equipment for the Purchasing warehouse;
• Exercises responsibility for the security of the contents of the warehouse;
• Supervises the collection and salvage of usable materials and equipment;
• Develops methods for the improvement of storage space utilization;
• Maintains appropriate levels of standard stock items and orders items as necessary;
• Assigns bin numbers and locations to new items approved for stocking;
• Supervises monthly and annual inventories;
• Supervises the maintenance and repair of storeroom equipment and provides for custodial care and safety in interior and exterior storage areas;
• Authorizes the payment or return of items and materials received, contacting vendors to assure proper receipt of materials as ordered;
• Plans and coordinates daily work transactions with Finance staff to insure an accurate inventory control;
• Schedules and assigns work to subordinate personnel;
• Trains subordinates in proper stock control and storage procedures;
• Evaluates and reports upon the performance of assigned staff;
• Keeps records, electronically and paper format;
• Prepares reports using database software and word processing equipment;
• Provides technical guidance to departments in regard to the centralized procurement requisitioning process;
• Receives, processes, and approves requisitions for material, equipment, and services;
• Locates sources for goods and services;
• Issues purchase orders and processes distribution to departments and suppliers;
• Performs routine purchase order expediting and follow-up;
• Authorizes purchase order changes;
• Places orders on the office supply contract;
• Works with vendor representatives on bids and specifications;
• Acts as City's liaison with suppliers;
• Assures that proper business relations are maintained with suppliers;
• Advises departments of new products, market conditions, and trends;
• Assists in the disposal of surplus material and equipment;
• Prepares and reconciles bids for scrap and surplus material;
• Prepares requests for quotations, requests for proposals, and/or invitations for bids, and awards to appropriate vendor;
• Solicits, receives, compares, and analyzes price quotations for goods and services;
• Administers and monitors contracts/programs as required;
• Maintains and updates vendor information and zip code files in a database;
• Maintains computer software programs supporting Purchasing Services Division functions;
• Maintains files and office records;
• Prepares and types correspondence;
• Prepares departmental payroll, budget documents, and reports;
• Oversees, coordinates, and participates in the work of staff performing duties in support of centralized purchasing;
• Provides training to vendors and user departments on purchasing procedures and changes to process;
• Analyzes bids received by costs and calculates quantity conversions as necessary to conduct accurate analysis and provide proper comparison of bids; and
• Performs other related duties as required.

Knowledge of: 

• Storekeeping principles and practices including receipt, inspection, issuance, storage, security, and distribution
• Proper stock control and inventory methods
• Methods of packing and storing a variety of materials
• Methods of purchasing by specifications and competitive bidding
• Principles and practices of large scale purchasing, markets, marketing practices, and pricing methods
• Basic principles and practices of supervision
• Environmental and safety practices, procedures and standards
• Proper lifting techniques

Skill or Ability to: 

• Operate office equipment, including a personal computer, copy and fax machines and printers
• Operate a calculator accurately and skillfully
• Ability to operate a computer for data input and retrieval
• Evaluate bids and quotations to determine the most competitive pricing and quality of goods
• Assist in the monthly and annual physical inventory of the stockrooms
• Establish and maintain cooperative working relationships with those contacted in the course of work, including other departments, employees, vendors, and the general public
• Work in a team-based environment and achieve common goals
• Supervise and direct the work activities of others
• Train and educate staff, vendors, suppliers, and others in the City procurement process
• Effectively handle multiple priorities, organize workload and meet deadlines
• Maintain accurate, up-to-date, and complex records
• Prepare reports using computer software, such as Microsoft Word and PeopleSoft or other Enterprise Resource Planning (ERP) applications
• Provide and follow oral and written instructions
• Communicate clearly and concisely, orally and in writing
• Communicate clearly and concisely in writing, using correct English grammar and punctuation
• Bend, stoop, reach, carry, climb and lift as necessary to perform assigned duties
• Lift up to 50 pounds of static weight, with or without assistance

Works under the general supervision of the Purchasing Division Manager.

Supervises Senior Materials Handler, Materials Handler, Purchasing Utility Worker, and other personnel as assigned.

• May be required to work additional shifts, weekends, or unusual hours in the normal performance of duties to support emergency situations.
• Incumbents in this position are required to file a Conflict of Interest statement upon assuming office, annually and upon leaving office, in accordance with City Manager Directive 100. 
• Must be able to perform all of the essential functions of the job assignment.