Head Proctor

Job Description

Head Proctor (496)

(As-Needed)

Education and Experience

Any combination equivalent to graduation from high school and one (1) year of experience as an Examination Proctor with the City of Santa Clara.

License

Possession of a valid California driver's license is required.

Distinguishing Characteristics

This is the supervisory classification in the Examination Proctor series. Experienced proctors are assigned to this classification on an as-needed basis, generally when examinees number thirty or more. This classification is distinguished from Examination Proctor in that the former is responsible for supervising one or more Examination Proctor assistants.

Typical Duties

Under general direction, supervises, assigns, coordinates and participates in the activities of one or more Examination Proctors in administering various types of City examinations. These activities include: counting and controlling the number and use of examination booklets, answer sheets, and related materials and supplies; collecting and transporting examination materials, such as rosters, booklets, pencils, answer sheets and other items to testing site, carrying such items by hand or through use of automobile; assuring that testing facility is properly set up, rearranging tables, chairs, and other equipment, if necessary; performing various checking and clerical control procedures admitting examinees for testing; making routine decisions within standard procedures established for administration of examinations; reading necessary instructions to examinees; administering examination by monitoring conduct of examinees and handling routine problems as they arise; collecting examination materials from examinees, performing routine clerical work involving counting; ensuring that examinees comply with established City testing procedures; sorting and packaging examination announcements and delivering material as instructed. May perform other routine duties such as weighing candidates for physical examinations, scoring some tests using basic mathematics and checking skills, and assisting in the administration of various types of physical ability or other skills tests; and performs related duties as required.

Knowledge, Skills, and Abilities

Considerable knowledge of: City examination administration practices and procedures; routine arithmetic operations such as counting adding, multiplying subtracting and dividing. Good ability to: instruct and oversee the work of others; apply routine clerical and arithmetic knowledge to assignment operations; learn and apply routine and well-defined procedures in detailed clerical work; establish and maintain effective working relationships with others; carry out written and oral instructions; and pay attention to detail in performing tasks and duties.

Supervision Received

Works under the general direction of Test and Pay Technician, Personnel Analyst, or other supervisor as assigned.

Supervision Exercised

Supervises one or more Examination Proctor assistants; may assist in the training of new personnel.

Approved, January 1979