Human Resources Division Manager

Job Description

Human Resources Division Manager (139)

(Unclassified)

Education and Experience

Education and experience equivalent to graduation from an accredited college with a Bachelor Degree in industrial relations, personnel administration, public administration, business administration, psychology or an approved related major and three (3) years of professional experience in personnel administration or an approved related field.

Distinguishing Characteristics

This is a professional managerial position in the Unclassified Service responsible for supervising a Division of the Human Resources Department. As a member of the City’s Unclassified Service, this is an “at-will” position. The incumbent serves at the discretion of the City Manager. An incumbent in this classification exercises independent judgement and discretion; manages, controls and directs employees; formulates administrative policies for the effective use of assigned personnel.

Typical Duties

Testing & Classification Division:
Under general direction, plans, develops, coordinates and directs the activities of the Testing and Classification Division of the Human Resources Department; directs the City’s employment function including recruitment and testing of applicants seeking entrance into or working within regular City service; directs the maintenance of a complete and current classification plan including performing classification studies and preparing recommendations concerning the classification of positions; supervises a staff employed in the construction, analysis, review and administration of a wide variety of personnel selection procedures including written, performance and oral examinations; conducts surveys on comparative employee salaries and fringe benefits and researches comparison benefit programs.

Records & Benefits Division:
Under general direction, plans, develops, coordinates and directs the activities of the Records and Benefits Division of the Human Resources Department; directs the City’s benefit and insurance programs and the maintenance of master personnel files and verification of payroll; supervises a staff employed in the administration and maintenance of the City’s benefit and insurance programs for employees including medical, accident, life, workers’ compensation and unemployment insurances; sick leave, vacation and other benefits; and in the collection and maintenance of all personnel records and files including comprehensive individual employee records, rosters and files; supervises the administration of the employees’ retirement system; reviews personnel status changes, new appointments, promotions and transfers for budgetary control; administers the new employee orientation and induction program; supervises the City’s employee performance evaluation program; directs the City’s temporary employment program including recruiting and processing applicants for temporary work assignments within City service.

In addition to the above Division responsibilities, the Human Resources Division Manager recommends policy regarding personnel rules, regulations and procedures; makes appropriate recommendations following established City rules and regulations and state and federal laws and guidelines; assists the Director of Human Resources in performing special studies, surveys and other assignments related to personnel administration including personnel and financial matters of the assigned division; performs special studies, investigations and other work as directed by the City Manager.

Knowledge, Skills, and Abilities

Considerable knowledge of: the principles and practices of personnel administration including state and federal laws, regulations and guidelines affecting personnel administration in a municipal government; the objectives and programs of municipal management; statistical measurements and applications; occupations found in City government and employee benefit and insurance programs. Good ability to: supervise effectively; prepare clear, complete, accurate and logical written reports and materials; make effective oral presentations; and establish and maintain effective working relationships with others.

Supervision Received

Works under the general direction of the Director of Human Resources or Assistant Director of Human Resources as assigned.

Supervision Exercised

Supervises paraprofessional, clerical and other staff as assigned.

Conflict of Interest

Incumbents in this position are required to file a Conflict of Interest Statement upon assuming office, annually, and upon leaving office, in accordance with City Manager's Directive 100.

Approved, March 1999