• Associate Degree in Accounting or completion  of sixty (60) semester units or ninety (90) quarter units from an accredited college or university including at least  twenty four (24) semester units or (36) thirty six quarter units in Accounting or Bookkeeping; and
• Four (4) years work experience in Finance/Accounting (accounts receivable, account payable, payroll, or general or public accounting); and
• Experience with electronic spreadsheet and word processing programs;
• Experience with on-line financial systems; and
• Ten-key by touch.

• Experience with PeopleSoft Financial or Human Resources/Payroll Systems.

Possible Substitutions:

• Two years of additional qualifying experience may be substituted for the required education on the basis of one (1) year of experience equals fifteen (15) semester units. (There is no substitution allowed for the requirement for fourteen (14) semester or twenty one (21) quarter units in Accounting and Bookkeeping.)

This is a paraprofessional position in the classified service and is distinguished from the next lower level of Accounting Technician II in that positions at this level require the frequent use of a high degree of independent judgment and interpretative ability related to a technical knowledge of accounting, computer applications, on-line financial systems, and applicable laws and regulations.  Incumbents in this class use computer applications on a daily basis in accomplishing their work.  Incumbents in this class are expected to supervise and provide technical guidance to other personnel.

General Accounting:
Under general supervision:

• Prepares journal entries to record routine or adjusting transactions;
• Analyzes account activity in the financial system;
• Prepares data analysis and reports using Excel;
• Supervises, trains, and schedules the work of staff as assigned;
• Use computer applications, prepares memos and procedural documentation;
• Issue tags to departments for fixed asset purchases and enters information into an on-line asset tracking software program;
• Prepares year-end fixed asset analysis and reports;
• Operates office machines and common office equipment including a personal computer, copier and facsimile machine;
• Answers inquiries from City staff, outside city contacts; and
• Performs other related duties as assigned.

Accounts Payable:

• Reviews and processes the City's Accounts Payable transactions within the deadlines;
• Schedules and checks the work of other personnel as assigned;
• Processes the City's financial transactions in compliance with laws, regulations, and City policy working closely with staff in all City Departments and outside City contacts: ,
• Reviews transactions for accurate general ledger account coding and prepares documentation for corrective action;
• Calculates and records interest charges, sales tax and trade discounts;
• Reviews progress payments on City construction contracts;
• Supervises, trains, and schedules the work of staff as assigned;
• Using on-line accounts payable system, processes vendor invoices and initiates periodic vendor check printing and prints or prepares reports for inclusion in City Council agenda package;
• Prepares the Sales Tax and Fuel Tax returns and filings as needed using computer spreadsheet applications;
• Answers inquiries from City staff, the general public and City vendors;
• Using PC applications, prepares memos and procedural documentation;
• Operates office machines and common office equipment including a personal computer, copier and facsimile machine; and
• Performs other related duties as assigned.

• Accounts payable and payroll processing tasks;
• Accounting principles, practices,  methods, and procedures;
• Arithmetical calculations;
• Pertinent City functions, policies, rules and regulations;
• Automated on-line accounting and financial reporting systems;
• Computer applications (such as Peoplesoft, QuickBooks, and Microsoft Word, Access, Excel, and Powerpoint), databases, spreadsheets including data management
• Maintaining organization of paper records and electronic records;
• City contracts and policies, and state and federal laws and reporting requirements
• Research methods and techniques ;and
• Office safety practices, procedures and standards.

• Effectively perform responsible, and complex accounting work with speed and accuracy;
• Perform excellent customer service;
• Establish and maintain effective working relationships with those contacted in the course of work;
• Work in a team-based environment and achieve common goals;
• Deal tactfully and courteously with others, including all levels of City staff, City vendors and the general public;
• Effectively handle multiple priorities, organize workload and meet strict deadlines;
• Provide technical and functional supervision and training to staff;
• Lead or influence others positively to achieve desired results;
• Follow and carry out complex oral and written instructions;
• Communicate clearly, tactfully  and effectively, both orally and in writing with staff and City vendors;
• Compose general correspondence, letters and reports;
• Spell correctly and use proper English grammar;
• Analyze work and suggest and document work improvements;
• Research, analyze and investigate work related issues;
• Evaluate situations, identify problems, make logical decisions and follow through on resolution;
• Interpret and apply administrative and departmental policies, laws, and rules;
• Analyze and interpret financial and accounting records;
• Perform tasks without being told, working in the best interest of the City;
• Type from clear copy at a net rate of not less than 25 words per minute on a computer keyboard; and
• Walk or stand for extended periods of time and bend, stoop, reach, carry, climb, and lift as necessary to perform assigned duties.

• Must be able to perform all of the essential functions of the job assignment.
• May be required to work unusual hours and weekends in the performance of their duties.