City Council meetings can be viewed in the following ways:

• In-Person: Participate in a City Council meeting held at the Santa Clara City Hall Council Chambers located at 1500 Warburton Avenue, Santa Clara. 
• Livestream:
  • Watch the livestream on the City's Facebook page and YouTube channel. 
  • Broadcasted live to Xfinity/Comcast cable channel 15 and AT&T U-verse channel 99 (Santa Clara city subscribers only). View the current schedule.
• Participate on Zoom: City Council meetings are on Zoom from your home or office to watch or participate.
  • Zoom Link for City Council Meetings
  • Meeting ID: 997-0675-9306
  • Phone 1(669) 900-6833
• Archives: Live-streamed and past meetings can be viewed on the City's Facebook and YouTube accounts, as well as on the City's Legistar webpage.

Planning Commission meetings can be viewed in the following ways:

• In-Person: Participate in a City Council meeting held at the Santa Clara City Hall Council Chambers located at 1500 Warburton Avenue, Santa Clara. 
• Livestream:
  • Watch the livestream on the City's Facebook page and YouTube channel. 
  • Broadcasted live to Xfinity/Comcast cable channel 15 and AT&T U-verse channel 99 (Santa Clara city subscribers only). View the current schedule.
• Participate on Zoom: Planning Commission meetings are on Zoom from your home or office to watch or participate.
  • Zoom Link for Planning Commission Meetings
  • Meeting ID: 917 2920 2898
  • Phone 1-669-900-6833
• Archives: Live-streamed and past meetings can be viewed on the City's Facebook and YouTube accounts, as well as on the City's Legistar webpage.

• To view agendas for upcoming meetings, visit the Legistar webpage and select the meeting body and agenda date at SantaClaraCA.gov/agendas.

• To view tentative agenda items in planning, visit the Tentative Meeting Agenda Calendar (TMAC) for upcoming meeting agenda items at SantaClaraCA.gov/TMAC.

Items on City Council Agenda: 

• For items on the City Council meeting agenda, the public may speak during public comment during scheduled agenda items. 
• Written materials and eComments received as public comment for agenda items will not be read aloud during the meeting by City staff.
• Members of the public may attend in-person or through hybrid options to speak during Public Presentations or during an agenda item.

Items NOT on City Council Agenda:

• For items not on the agenda, members of the public may address the City Council and speak during “Public Presentations” during a regularly scheduled City Council meeting.
• Council Policy 030 - Adding an Item to the Agenda - View the policy for more information.

Time Limits for Speakers

• Council Policy 029 (“Time Limits for Speakers at Council meetings”) sets forth the policy on time limits for public testimony.
• Times may be modified during the meeting at the Mayor and Council’s discretion.
• Time utilized by a member of the public includes both public testimony as well as time to show digital audiovisual material(s), if any.
• For current guidelines on time limits, email the City Clerk’s Office at clerk@santaclaraca.gov.

Requests from Members of the Public

Any member of the public may address the City Council under the “Public Presentations” section of the agenda to make a request of the City Council. View Council Policy 030 for the full guidelines and procedures for the public.

Items on City Council Agenda

For items on the City Council meeting agenda, the public may submit written materials as public comment to be considered in the discussion during scheduled agenda items. 

• Written materials and eComments received as public comment for agenda items will not be read aloud during the meeting by City staff.
• Speak in Person: Members of the public may attend in-person or through hybrid options to speak during Public Presentations or during the particular agenda item.

Items not on City Council Agenda

For items not on the agenda, members of the public may address the City Council and speak during “Public Presentations” during a regularly scheduled City Council meeting.
Note: The call and notice of Special meetings may not have public comment on items not on the agenda. 

Submitting Written Materials Related to Agenda Items

1. Written Materials for an Agenda Item Submitted Prior to Agenda Posting: Members of the public may submit written materials (letter, petition, or other materials) to have them included as part of an agenda packet to the City Clerk’s Office by 10 a.m. one week prior to the scheduled City Council meeting; by email to clerk@santaclaraca.gov or in-person at the City Clerk’s Office at 1500 Warburton Ave., Santa Clara.

• Submitted written materials will be included in the agenda packets distributed to the City Council and City staff, made available at the City Clerk’s Office and City libraries for public review, and scanned for agenda posting online 72 hours before the City Council meeting.
• Tentative Meeting Agenda Calendar listing future planned agenda items are available to the public online.

2. Written Materials Submitted After Agenda Posting: Members of the public may submit written comments or materials to the City Clerk’s Office until 12 p.m. on the day of the City Council meeting:

• Submit written materials by email to clerk@santaclaraca.gov or in-person at the City Clerk’s Office, 1500 Warburton Ave. Santa Clara or by eComment on Legistar (See #4).
• Submitted written materials will be distributed to the City Council and City staff for the meeting.
• The written submissions will form part of the public record as “Post Meeting Material” and posted online.

3. Written Materials Submitted at the City Council Meeting: On the day of the meeting, members of the public may still submit written materials for consideration at the meeting in-person during public comment.

• The submitting individual should make at least fifteen (15) copies of their materials, if possible, and provide copies to the City Clerk as soon as they arrive at the meeting for distribution to City Council and staff.
• In addition, the public may bring submitted materials in paper format to the City Council meeting which may be projected on-screen as can be best accommodated.
• These submissions will form part of the public record as "Post Meeting Material".

4. eComment: Members of the public may submit an eComment online through the Legistar application on the City website.

• The eComment function becomes available on the date the agenda is posted online (72 hours before meeting) and closes 15 minutes prior to the start of the meeting.
• eComments are directly sent to the iLegislate application viewable by the City Councilmembers and City staff as public comment.

Members of the public may submit digital audiovisual materials to be displayed during public presentations of the Council meeting agenda or during public comment of the associated agenda item.

The presenter must be present in-person or online for the meeting in order for the digital materials to be displayed during the meeting.

• Submit digital materials by email to the City Clerk’s Office at clerk@santaclaraca.gov no later than 10 a.m. on the day of the meeting, along with a contact phone number.
• If the file is too large to send via email, the public may submit via the City’s electronic file transfer protocol. Please contact the City Clerk’s Office for a link to the electronic file upload at clerk@santaclaraca.gov.
• Digital materials should be compatible with the City’s software and should be provided in the appropriate formats.
• Staff will notify submitter by 2 p.m. of the meeting day if the materials are not compatible.
• Please ensure the digital files and presentations use a minimum font size of 14 point for display.
• Personal laptops, computers, USB drives or other personal equipment may not be directly connected to the City Council Chambers master display system for Council meetings. Digital materials must be submitted by the procedures mentioned above.

The Zoom application will notify you that the meeting is being recorded. Press “continue” on the Zoom application to stay in the meeting.

• Use the raise your hand feature in Zoom when you would like to speak on an item and to also lower your hand when you’re finished speaking.
• Unmute when called to speak and mute yourself when you are done speaking.
• If you're calling in by phone, identify yourself by name before speaking on an item.
  • Press Star 9 on your phone to raise and lower your hand.
  • Press Star 6 if you are participating by phone to unmute.

• The City’s “Behavioral Standards for Public Meetings” reflect best practices for City meetings, treating everyone with respect, encouraging robust discussion, and allowing the people’s business to be done in an efficient and consistent manner.  For information on the Public Presentations process, Americans with Disabilities Act (ADA) and the process for Appealing a Council/Board/Commission/Committee Action, please review the "Public Notice."