About the City Clerk's Office
The City Clerk's Office is responsible for the recording, writing and maintenance of City Council proceedings. The City Clerk's Office also conducts municipal elections and acts as compliance officer for local, state and federal statutes including the Political Reform Act, the Brown Act, the Public Records Act and all legislative actions ensuring transparency to the public. Oaths of Office and other ceremonial and official functions are also administered by City Clerk's Office.
Chapter 2.20 of the City Code enumerates the duties and responsibilities of the City Clerk and Assistant City Clerk.
Elected City Clerk
The City Clerk is elected by the voters of Santa Clara at-large for a term of four years and shall be custodian of the official seal of the City. The elected City Clerk shall receive $2,000 per month as compensation. Commencing on July 1, 2019, and every two years on July 1st thereafter, the compensation of the City Clerk shall be set by a Salary Setting Commission consisting of five members to be appointed by the Civil Service Commission, as set forth in City Charter Section 702.
Assistant City Clerk
The Assistant City Clerk shall assist the City Clerk in the performance of the Clerk's duties and shall act for the City Clerk in his/her absence. By Ordinance, in July 2018, the Council appointed the Assistant City Clerk to perform the following duties and responsibilities:
(a) The recording and maintaining of a full and true record of all the proceedings of the City Council.
(b) Publishing and attesting the publication of all official notices.
(c) Administering oaths or affirmations and taking affidavits and depositions pertaining to the affairs of the City.
(d) The issuance of certified copies of official records as required and requested.
(e) Officially recording the rights, titles and interests in all real properties acquired by the City.
(f) The handling of all Council correspondence unless otherwise specifically designated.
(g) Preparing of the agenda and supplemental material for Council meetings in cooperation with the City Manager.
(h) Routing Council assignments to the respective officers having primary responsibility for their execution.
(i) Duplicating and distributing the minutes, ordinances, resolutions, policies and orders of the City Council to the various boards, commissions and administrative officers.
City Clerk's Office Mission
Maintain accurate and up-to-date records of the proceedings and actions of the City Council; administer municipal election; keep informed on matters before the City Council and provide information and assistance regarding City services and policies to the Council, staff and the public.
The City Clerk’s Office has won numerous state, national and international awards for its good government and community outreach programs.